The Velocity of Business
In supply chain management, speed is a competitive advantage. The faster you can turn a purchase request into delivered goods, the more agile your business becomes. Yet, many organizations suffer from "procurement drag"—the friction caused by emails, PDFs, and manual approvals.
The Friction Points
- Approval Bottlenecks: A PO waiting on a manager's desk for 3 days.
- Vendor Communication: Endless back-and-forth emails to confirm pricing and availability.
- Data Entry: Re-typing invoice data into the ERP when goods arrive.
The Solution: Digital Transformation
The FiyonOS ERP Purchase Management Module digitizes the entire lifecycle.
1. Workflow Automation
Define your approval hierarchy once.
- PO < $500? Auto-approve.
- PO > $5,000? Route to CFO. Approvals happen via mobile or web in one click. No chased emails. No lost paperwork.
2. Service-to-Service (S2S) Integration
Why email a supplier when your systems can talk? Our platform supports S2S integration (EDA/API) for key actions. When a PO is approved, it can be electronically transmitted to compatible vendor systems. When they ship, an Advance Shipping Notice (ASN) can automatically update your inbound logistics dashboard.
3. GRN and Three-Way Matching
When the truck arrives, your warehouse team creates a Goods Received Note (GRN) against the PO on a tablet. The system automatically performs a Three-Way Match:
- Does the PO match the Invoice?
- Does the GRN match the PO?
- Does the Invoice match the GRN?
If they align, payment is authorized. If not, an exception is raised. This automated control prevents overpayment and fraud.
Accelerating the Flywheel
By removing friction from procurement, you reduce lead times. Reduced lead times mean you can carry less safety stock (see our post on JIT!). It’s a flywheel of efficiency that starts with digitizing your Purchase Orders.